Cultural Heritage Digitization Award

Information about the award, the current cycle, and past winners.

Provided in partnership with:

Delta State University, the Mississippi Department of Archives and History, the Mississippi Digital Library,
Mississippi State University, the University of Mississippi, and The University of Southern Mississippi

The purpose of this award is to provide digitization and training services to an institution with a significant scholarly resource who is lacking the technical, physical, or human resources needed to complete digitization and/or host the resulting digital collection. The chosen collection will be digitized and published electronically as part of the MDL Collections. The award is open to all institutions within the state of Mississippi whose proposed collection fits the eligibility requirements. Applicants need not be an academic library; public libraries, museums, historical societies, research centers, or any other cultural heritage institutions are welcome to apply.

The award includes:

Digitization Services

80 cumulative hours of on-site, archival quality digitization services to be completed over a one week period by the digitization team

Membership and a Digital Collection

Membership in the Mississippi Digital Library and a digital collection to showcase your newly digitized assets.

Digital Surrogates

Two copies of all master and access digital files created by the digitization team via transferable media.


Training to aid in future projects on topics including digitization, file naming and structure, best practices and policies, and digital preservation.


Any institution located within the state of Mississippi may be considered for the award regardless of political, religious, or other affiliation if they are willing to become a Mississippi Digital Library partner and meet the collection and project requirements (additional information may be found in the award documentation). Mississippi Digital Library advisory board member institutions are not eligible. All projects must address the copyright status of the materials to be digitized. It is not necessary to secure the appropriate permissions for materials prior to submitting a project proposal, however a detailed plan must be included with the application concerning how copyright permissions will be handled.

All projects must be able to be completed within the week designated for digitization, or an estimated 80 hours. There is no size or quantity limit regarding materials, however an overview of the materials and the time required to digitize them must be included with the application. Time guidelines may be found in the award documentation.

Additional requirements may need to be satisfied prior to digitization including, but not limited to, metadata creation. No experience is necessary; training will be provided to the winning institution if needed. It is not necessary to fulfill these requirements prior to applying, however a plan for requirement completion must be included with the proposal.

Please contact the Mississippi Digital Library before applying with any questions regarding eligibility, content, or material appropriateness.

To Apply

Applications, proposals, and any additional information must be completed in full and submitted by email or postmarked no later than 4 p.m. on the final day of the application period. The award documentation and application may be downloaded from the current cycle information page or requested from the Mississippi Digital Library staff.

Please note, while the Mississippi Digital Library staff will be available to answer questions regarding eligibility, content, material appropriateness, or the applications process, they will not be able to proofread or comment on draft proposals.

Current Cycle Information

Click here to view the current cycle information and updates including the application and guidelines.

Previous Awardees

Want to learn more about our previous CHDA winners? We have our past awardee profiles available here

Have Questions?

Contact us with any questions you may have. We will be happy to discuss the award, the collections you are considering, what you'll need to commit to, or anything else you may need to know. We look forward to hearing from you!